Overview
St. Ursula Villa is committed to providing childcare after school to those who depend on us. The Aftercare program promotes academic, social, physical, and emotional development in a structured and nurturing learning environment. Traditional kindergarten through 8th grade students follow a daily schedule that includes a period of homework completion, snack, physical exercise, and socialization. Preschool and Montessori Kindergarten students follow a daily schedule that includes circle time, a craft, snack, physical exercise, and socialization.
Aftercare is open to St. Ursula Villa full day students from 3 years old through 8th grade and operates from 3:00 – 5:30 p.m. on days school is in session.
Registration
To ensure proper staffing and advanced planning, families are required to preregister for Aftercare by Tuesday, August 22, 2023. Families may choose to register for 1 - 5 days a week with a pick up time of 4:00 or by 5:30. After August 22, 2023, families may regisiter, given space is available, before the start of the each month.
Contact information and emergency contacts will be pulled from FACTS. Please email Tricia Scherer, with any questions, registration or concerns. Schedule changes may be requested but must be received before the start of the next month. As we continue to integrate ParentSquare this fall, you can look forward to Aftercare scheduling and payment platform inclusion details to be shared via the Wednesday message.
Fees
Monthly billing will be based on registration, not attendance. Parents may pay through FACTS. Students may be excluded from the program and report cards may be withheld if the balance due is more than one month late. Fees for 2023-2024 are as follows:
- 1 - 5 days a week until 4 pm: $15/day
- 1 - 5 days a week until 5:30 pm: $25/day
There is a multiple student discount for families with more than one student in Aftercare. Each student after the first to be in Aftercare from a household will be billed either $10 for the first hour or $16 for 3:00-5:30 p.m.
Locations
Traditional kindergarten through eighth grade students will have Homework Club in the main school followed by outdoor play at the Manor House. Outdoor play guidelines will mirror those outlined for recess during the school day. Manor House students will remain at the Manor House during Aftercare.
- Preschool and Montessori Kindergarten: will use the Manor House Community room for circle time, snack, and crafts as well as for inclement weather; they will use the Blue Playground and outdoor space in front of Manor House for outdoor play.
- Traditional Kindergarten through 3rd Grade: Homework Club 3:00-4:00 p.m. in a main school classroom followed by outdoor play on the Green or Blue Playground or will use the Manor House community room or art room for inclement weather from 4:00-5:30 p.m.
- 4th through 8th Grade: Homework Club 3:00-4:00 p.m. in a main school classroom, followed by outdoor play on the Green or Blue Playground or will use the Manor House community room or art room for inclement weather from 4:00-5:30 p.m.
Calendar
The Aftercare schedule follows the 2023-2024 School Calendar. If school is canceled for emergency (e.g., a snow day), Aftercare is also canceled for that day. Fees are not charged for any day canceled by St. Ursula Villa due to an emergency or remote learning. Aftercare will not be available on these dates when school is in session:
- Halloween (Oct. 31, 2023)
- The last day of classes before Christmas Break (December 20, 2023)
- The last day of classes before Easter Break (March 28, 2024)
- May Party (May 24, 2024)
- The last day of school (May 30, 2024)
Student Pick Up
Students are released only to the custodial parent unless the custodial parent has given written permission designating the adult to whom the student may be released. Students are to be picked up by either 4:00 pm or 5:30 p.m. each day.
Pickup locations are as follows:
- Preschool and Montessori Kindergarten: pick up behind the Manor House at the Blue Playground or Manor House main entrance for inclement weather
- Traditional Kindergarten through 8th Grade: pick-up at 4:00 at Villa Way or by 5:30 p.m. at the Green Playground, Blue Playground or Manor House main entrance for inclement weather.
Please note additional fees will be charged for late pickups:
- For those registered only until 4:00 p.m., late pickups will result in a charge of the daily rate of $25.
- For students staying until 5:30 p.m., a late fee of $1 per minute is charged for late pickups after 5:30 p.m; the fee covers the cost of two staff members that must remain with the student.
Teachers are not able to walk students to sports practice or other after-school activities. Families are encouraged to talk to the coach or group leader about alternative arrangements.
Behavior Expectations
Students are expected to follow school and classroom behavior guidelines and policies outlined in the St. Ursula Villa Student Handbook. Please note also that students are not permitted to bring toys/stuffed animals from home. Cell phones must remain in students’ bags unless they need to verify a ride home. Computers are only permitted for middle school students during Homework Club and for homework purposes only (i.e., not to play games or watch videos). Students who do not comply with these expectations may be asked to leave the program at the discretion of the administration.
Homework Club (Traditional Kindergarten through 8th Grade)
The first hour (3:00 – 4:00 p.m.) of Aftercare is devoted to the completion of homework for students in grades Traditional K-8 and is referred to as Homework Club. This is a quiet time when students work on homework under the supervision of a teacher or teaching assistant in the classroom.
Please discuss the following rules with your child:
- Homework Club is to be utilized as an hour of quiet study. Talking, cards, or games are NOT appropriate activities.
- Students are to come directly to the classroom upon dismissal, where they will wait quietly for the teacher in charge that day.
- Between 3:00 - 3:05 p.m. students should check to see they have all the materials they need for their homework. If they need to use the restroom, it is to be done before they come to the classroom.
- Students will be given a snack during the first 10 minutes of Homework Club.
- Homework Club is a time for independent study and no tutoring will be done by the teacher in charge.
- Students in Homework Club need to pack their own supplies including pencils, pens, etc. or completing homework. .
- Teachers may bring students outside for Homework Club depending on the weather.
- Any student disturbing the quiet of this hour will be given a warning, which must be signed by the parent and returned. If the problem happens again, a second warning of the same nature will be assigned. A third incident will result in the exclusion from Homework Club for the remainder of the year.